Accounts Receivable/Accounts Payable (AR/AP) Specialist

About Endoscopex: Endoscopex is a leading provider of medical equipment specializing in endoscopy products. Committed to excellence and innovation, we strive to deliver high-quality solutions that enhance patient care and support healthcare professionals worldwide.

Position Overview: Endoscopex is seeking a detail-oriented and organized Accounts Receivable/Accounts Payable (AR/AP) Specialist to join our finance team. The AR/AP Specialist will be responsible for managing the company’s accounts receivable and accounts payable functions, ensuring accuracy, efficiency, and compliance with company policies and procedures. The ideal candidate will have strong analytical skills, experience with accounting software, and the ability to thrive in a fast-paced environment.

Responsibilities: Accounts Receivable:

1. Generate and distribute customer invoices accurately and timely.
2. Monitor accounts receivable aging reports and follow up on past due invoices.
3. Process customer payments, including checks, credit card payments, and electronic transfers.
4. Reconcile accounts receivable transactions and resolve discrepancies as needed.
5. Maintain accurate records of customer transactions and account balances.
6. Provide support to customers regarding billing inquiries, payment processing, and account reconciliations.
7. Collaborate with sales and customer service teams to resolve billing issues and ensure customer satisfaction.
8. Assist with month-end close processes, including preparation of accounts receivable reports and reconciliations.

Accounts Payable:

1. Review and verify vendor invoices for accuracy and completeness.
2. Process vendor invoices for payment, ensuring adherence to payment terms and approval processes.
3. Reconcile vendor statements and resolve discrepancies in a timely manner.
4. Prepare and process payments, including checks, ACH transfers, and wire transfers.
5. Maintain accurate records of accounts payable transactions and vendor balances.
6. Respond to vendor inquiries regarding payment status and account information.
7. Assist with month-end close processes, including preparation of accounts payable reports and reconciliations.
8. Collaborate with procurement and inventory teams to ensure accurate recording of purchases and receipts.

General Responsibilities:

1. Maintain confidentiality of financial information and sensitive data.
2. Ensure compliance with company policies, procedures, and accounting standards.
3. Assist with ad hoc projects and tasks as assigned by management.
4. Identify opportunities for process improvements and efficiency enhancements.
5. Stay up-to-date on accounting regulations, best practices, and industry trends.

Qualifications:

1. Bachelor’s degree in accounting, finance, or a related field preferred.
2. 2+ years of experience in accounts receivable, accounts payable, or general accounting roles.
3. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
4. Strong analytical and problem-solving skills, with attention to detail and accuracy.
5. Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
6. Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
7. Commitment to integrity, professionalism, and confidentiality in handling financial information.
8. Ability to work independently with minimal supervision and as part of a team.